Northeastern Technical College

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Policies & Procedures

Disclaimer

THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THIS DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE AGENCY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY TO OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

LEGAL AUTHORITIES AND ORGANIZATIONS
Organization Structure

1.1.1     Organizational Chart
             Organizational Chart
1.1.2     Position Descriptions

Governing Bodies

1.2.1     State Board for Technical & Comprehensive Education
1.2.2     Northeastern Technical College Board of Trustees
1.2.3     Committees of the Board of Trustees

Governing Statements

1.3.1     Institutional Mission Statement (Purpose)
1.3.2     Philosophy

Constitution and By-Laws

1.4.1     Faculty Assembly Constitution and By-Laws
1.4.2     Constitution of the Student Government Association
1.4.3     Bylaws of the Northeastern Technical College Commission
            (Board of Trustees)

GENERAL ADMINISTRATION
Administrative Policies

2.1.1     Advisory Committees
2.1.2     Campus Visitors/Children on Campus
2.1.3     Community Use of College Facilities
2.1.4     Free Tuition to Senior Citizens
2.1.5     Hazardous Weather and Emergency Leave
2.1.6     OSHA Policy Statement
2.1.7     Solicitation and Distribution
2.1.8     Photo ID Badges
2.1.9     Tobacco Products
             Designated Smoking Area Map
2.1.10    SACS Comprehensive Standard

Administrative Procedures

2.2.1     Closing Due to Inclement Weather Conditions
2.2.2     Development of New or Revised Policies and Procedures
2.2.3     Institutional Committees and Administrative Assignments
2.2.4     Emergency Procedures
2.2.5     Community Use of College Facilities
2.2.6     Threatening Individual Emergency Response
2.2.7     Mail and Formal Communications
2.2.8     Solicitation and Distribution
2.2.9     Community Campus Scheduling
2.2.10   Hazardous Weather and Emergency Leave
2.2.11   Copiers
2.2.12   State Called Meetings
2.2.13   Campus Visitors
2.2.14   Bookstore
2.2.15   Shipping Procedures
2.2.16   Receiving Procedures
2.2.17   Textbook Ordering & Processing
2.2.18   Evaluation of Policies and Procedures
2.2.19   Crisis Management Team
2.2.20   SACS Comprehensive Standard
2.2.21   Non-Smoking
2.2.22   Tobacco Products
2.2.23   Responsibilities of Campus Security Personnel
2.2.24   Reporting Violations of the Law and Campus Regulations

PERSONNEL
Personnel Policies

3.1.1     Classified and Unclassified Employment Compensation
3.1.2     Disciplinary Action
3.1.3     Background checks
3.1.4     Grievances and Appeals
3.1.5     Employment of Relatives (Nepotism)
3.1.6     Faculty Teaching/Work Load and Overload Compensation
3.1.7     Labor Relations
3.1.8     Employee Performance Management System (EPMS)
3.1.9     Personnel Files
3.1.10   Other Leave Types
3.1.11   Teacher and Employee Retention Incentive Program (TERI)
3.1.12   Holidays
3.1.13   Political Activity
3.1.14   Professional Dues
3.1.15   Reduction in Force
3.1.16   Ethics Requirements for Employees and Public Officials
3.1.17   Safety Belt Policy
3.1.18   Secondary State Employment/Dual Employment
3.1.19   Non-Discrimination and Anti-Harassment
3.1.20   Workplace Violence
3.1.21   Tort Liability Insurance
3.1.22   Freedom of Information
3.1.23   Working Hours
3.1.24   Affirmative Action
3.1.25   Volunteer Services Program
3.1.26   Communicable Diseases and Infections
3.1.27   Employee Alcohol/Drug Use
3.1.28   Faculty Performance Management System (FPMS)
3.1.29   Separation Incentive Programs
3.1.30   Employee Development
3.1.31   English Fluency Requirements for Faculty Employment
3.1.32   Secondary Employment Outside State Government
3.1.33   Mandatory Furlough Programs
3.1.34   Employment/Compensation Plan for College Presidents
3.1.35   Non-Fraternization
3.1.36   Voluntary Furlough Program
3.1.37   Classification and Compensation Plan for Classified Positions/Personnel
3.1.38   Annual Leave
3.1.39   Sick Leave
3.1.40   Telecommuting
3.1.41    Break In Service
3.1.42    Employment Practices
3.1.43    FTE Acquisition and Maintenance
3.1.44    Temporary Grant/Time-Limited Positions/Employment

Personnel Procedures

3.2.1     Accidents
3.2.2     Employment Practices
3.2.4     American Red Cross Certified Disaster Service Leave, Blood Drive and
            Donation Leave, Bone Marrow Donor Leave, Organ Donor Leave and
            Administrative Leave
3.2.5     Grievances and Appeals
3.2.6     Employee Performance Management System (EPMS)
3.2.7     Extended Leave
3.2.8     Faculty Performance Management System (FPMS)
3.2.9     Faculty Teaching/Workload and Overload Compensation
3.2.10   Non-Discrimination
3.2.11   Orientation for Full-Time Faculty
3.2.12   Orientation for Adjunct Faculty
3.2.13   Overtime Compensation
3.2.14   Annual Leave
3.2.15   Disciplinary Action
3.2.16   Reduction in Force
3.2.17   Non-Discrimination, Anti-Harassment, and Sexual Misconduct
3.2.18   Temporary Employment
3.2.19   Termination of Employment
            Termination Questionnaire
            Termination Checklist
3.2.21   Family and Medical Leave Act of 1993 (FMLA)
3.2.22   Compensation Plan for Classified Personnel
3.2.23   Employee Development
3.2.24   Classification Plan for Classified Positions
3.2.25   Sick Leave
3.2.26   Secondary State/Dual Employment
3.2.27   English Fluency Requirements for Faculty Employment
3.2.28   Compensation Plan for Unclassified Faculty Personnel
3.2.29   Teacher and Employee Retention Incentive Program (TERI)
3.2.30   Funeral Leave for Death in the Immediate Family
3.2.31   Court Leave
3.2.32   Voting Leave
3.2.33   Military Leave
3.2.34   Compensation Plan for Unclassified Non-Teaching Personnel (UNTP)
3.2.35   Compensation Plan for Unclassified Vice President Positions
3.2.36   Secondary Employment Outside State Government
3.2.37   Temporary Grant Positions/Employment
             Temporary Grant Employment Appointment
3.2.38   Freedom of Information
3.2.39   Background Checks
3.2.40   Ethics Requirements for Employees and Public Officials
3.2.41   Mandatory Furlough Programs
3.2.42   Labor Relations
3.2.43   Holidays
3.2.44   Retirement Incentive Program
3.2.45   Voluntary Separation Program
3.2.46   Voluntary Furlough Program
3.2.47   Workers' Compensation Leave
3.2.48   Extended Disability Leave
3.2.49   Telecommuting
3.2.50   Employee Leave Transfer Program
3.2.51   Break In Service

EDUCATION
Educational Policies

4.1.1     Academic Calendar
4.1.2     Academic Freedom
4.1.3     Faculty Non-Work Days
4.1.4     Evaluation Guidelines for the Continuation of Education Programs
4.1.5     Non-Credit Programs
4.1.6     Personal Benefit from Projects
4.1.7     Structure of Programs
4.1.8     Distance Learning and Correspondence
4.1.9     Reporting Substantive Change

Educational Procedures

4.2.1     Academic Misconduct
4.2.2     Advisory Committees
4.2.3     Assignment of Credit and Contact Hours
4.2.4     Chemicals and Hazardous Chemicals
4.2.5     Clerical Assistance for Instruction Division
4.2.6     Library Network Access
4.2.7     Salary Guidelines for Adjunct Faculty and Paraprofessionals
4.2.8     Regulations for Computer Labs
4.2.9     Copyright Regulations
4.2.10   Course Outline/Syllabus
4.2.11   Program Evaluation Procedures
4.2.12   Curriculum Revision Procedures
4.2.13   Definition of Alternative Instructional Methods
4.2.14   Definition of Student
4.2.15   Faculty Non-Work Days
4.2.16   Field Trips and Organizational Visits
4.2.17   Class/Lab Maintenance and Housekeeping
4.2.18   Faculty Performance Management System Process
4.2.19   Library Operations
4.2.20   Maximum Student Load
4.2.21   Procedure for Program Evaluation Results
4.2.22   Real Projects (Live Projects)
4.2.23   Textbook Orders
4.2.24   Use and Security of Student Lockers
4.2.25   Advanced Standing
4.2.26   Grading System
4.2.27   Approval for Graduation in Canceled Program
4.2.28   Guidelines for the Establishment of a New Curriculum
4.2.29   Grades/Records
4.2.30   Absences/Tardiness
4.2.31   Adjunct Faculty Materials
4.2.32   Transfer Credits
4.2.33   Selection, Acquisition and Deletion of Materials
4.2.34   Student Academic Advising
4.2.35   Adjunct Faculty Job Duties and Performance Evaluation
4.2.36   Dual Enrollment
4.2.37   Health Professions Training and Bloodborne Pathogens
4.2.38   Adjunct Faculty E-Mail Access
4.2.39   Academic Council
4.2.40   Collaborative Agreements
4.2.41   Verification of Faculty Credentials
4.2.42   Distance Education
4.2.43   Institutional Responsibilities Regarding Distance Education
4.2.44   Teleclass Development and Implementation
4.2.45   Intellectual Property Rights
4.2.46   Library Visiting Patron
4.2.47   Evaluation Plan for Continuing Education
4.2.48   Procedures for Employing Substitutes for Practical Nursing Program
4.2.49   Graduates and Reporting of Graduates/Completers
4.2.50   Library Mission, Vision and Assessment
4.2.51   Records of Allied Health Students
4.2.52   Length of Time in Developmental Education
4.2.53   Instructional Support Services
4.2.54   Advanced Placement for NETC Continuing Education Classes
            Continuing Education Advanced Placement Request
4.2.55   Student Internships
4.2.56   Course Levels
4.2.57   SCTechOnline Consortium Development and Implementation
4.2.58   HIPPA (Health Insurance Portability and Accountability Act)
4.2.59   Advanced Placement for Advanced Placement (AP)Exams or
            International Baccalaureate (IB) Coursework
4.2.60   CLEP Information (College-Level Examination Program)
4.2.61   Library Nursing Resource Guidelines
4.2.62   Distance Learning and Correspondence
4.2.63   How to Report Substantive Change
4.2.64   Textbook Rental Program

STUDENT DEVELOPMENT
Student Development Policies

5.1.1     Admission Policy
5.1.2     Fees
5.1.4     Policy on the Privacy Rights of Students
5.1.5     Refunds
5.1.6     Residency
5.1.7     Scholarships for International Students
5.1.8     Alcohol and Drug Prevention and Intervention Services
5.1.9     Campus Crime & Security
5.1.10   Open Admissions
5.1.11   Scholarship Recipients Abatement of Out-of-State Tuition
5.1.12   Adherence to Requirements of the Americans with Disability Act and the
            Rehabilitation Act

Student Development Procedures

5.2.1     Academic Program Accessibility and ADA Grievance Committee
5.2.2     Academic Suspension Procedures
5.2.3     Admissions/Counseling
5.2.4     Recruitment Committee
5.2.5     Advisement for Students
5.2.6     Certificates
5.2.7     Chartering New Student Organizations
5.2.8     Compliance with Regulations Governing Veterans' Educational Benefits
5.2.9     Counseling Appointments
5.2.10   Employer Visits to Campus
5.2.11   Grading System
5.2.12   Graduation
5.2.13   Guidelines for Scholarship Awards
5.2.14   Instructor's Record Keeping
5.2.15   Issuance of Transcripts
5.2.16   Objectives of the Student Services Division
5.2.17   Certification Procedure to Verify Citizenship or Legal Presence in the
            United States
5.2.18   Placement Service Activities
5.2.19   Records Management
5.2.20   Procedures Manual for Student Financial Aid
5.2.21   Readmissions or Change of Curriculum
5.2.22   Registration
5.2.23   Release of Student Academic Information
5.2.24   Responsibilities of Instructors Concerning Records and Registration
5.2.25   Procedures for Addressing Alleged Acts of Sexual Violence and Sexual Harassment
5.2.26
   Scheduling Activities for Student Organizations
5.2.27   Selection Procedure for Editorial Board Members
5.2.28   Standards of Progress for Probation and Suspension
5.2.30   Student Discipline
5.2.31   Student Eligibility for Financial Aid
5.2.32   Student Emergencies
5.2.34   Student Insurance
5.2.35   Student Grievance Procedure
             Student Code for SCTCS
             Student Grievance Procedure for SCTCS
5.2.36   Student Publications
5.2.37   Student Withdrawal Procedure
5.2.38   Veterans' Tutorial Program
5.2.39   Visits of Campus Recruiters
5.2.40   Work-Study Student Employment
5.2.41   Written Notices
5.2.42   Student Services Division Evaluation of Effectiveness
5.2.43   Student Participation in College Governance
5.2.44   Retention Committee
5.2.45   Alcohol and Drug Abuse Prevention and Intervention Services
5.2.46   Catalog Rights
5.2.47   Records
5.2.48   Disabled Student Follow-Up
5.2.50   Parking/Vehicle Regulations
5.2.51   Communicable Infection Notification Procedure

FISCAL AFFAIRS
Fiscal Affairs Policies

6.1.1     Budget Adjustments
6.1.2     Risk Management
6.1.3     Procurement Policy
6.1.4     Write-Off of Bad Debts
6.1.5     Investments Guidelines
6.1.6     Equipment - Minimum Cost Capitalized
6.1.7     Regulations for Reimbursement for Travel and Subsistence Expenses
6.1.8     Bad Debts/Uncollectible Accounts
6.1.9     Expenditure of Auxiliary Income
6.1.10   Transfer of Tuition Fees for Capital Expenditures
6.1.11   Computer Services
6.1.12   Network Services

Fiscal Affairs Procedures

6.2.1     Accounts Payable
6.2.2     Accounts Receivable
6.2.3     Library Financial Procedures
6.2.4     Employee Quality Assurance Activities
6.2.5     Distribution of Payroll Checks
6.2.6     Key Distribution
6.2.7     Petty Cash
6.2.8     Purchasing Procedure
6.2.9     Assignment of School Vehicles
6.2.10   Information Technology Planning
6.2.11   Promotional Activities
6.2.12   Computer Software Compliance
6.2.13   Computer & Network Resource Standards
6.2.14   Telephone Calls

PHYSICAL PLANT AND EQUIPMENT
Physical Plant and Equipment Policies

7.1.1     Improvement/Renovations Policy

Physical Plant and Equipment Procedures

7.2.2     Property Management and Control
7.2.3     Equipment Loans
7.2.4     Work Orders
7.2.5     Materials/Supplies Removed from Campus

INSTITUTIONAL ADVANCEMENT
Institutional Advancement Policies

8.1.2     Use of External Grant Funds
8.1.5     College Fund-Raising
8.1.6     Planning & Evaluation of Fund Raising

Institutional Advancement Procedures

8.2.1     Donations Received by the College
8.2.2     Externally Funded Projects
8.2.4     The Institutional Planning Process
8.2.8     Publications Sent to General Assembly
8.2.9     Survey Procedure
8.2.12   Approval of Promotional Materials
8.2.13   Graduate Placement Survey Process
8.2.14   College Fund-Raising
    
         

Index

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